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Evidence handling and chain of custody for security guards

Region: Ontario Answer # 6007

Effective evidence handling is crucial for security guards involved in investigations. This includes proper procedures for collecting, preserving, and handling evidence, emphasizing maintaining a chain of custody.

For help with security services, including corporate, business, and personal security, contact our preferred experts, Smith Security.

How is evidence collected?

  1. Documentation: Security guards should begin by thoroughly documenting the evidence’s location, condition, and relevant details. This initial record is essential for tracking the evidence’s journey.
  2. Photography: Photographic evidence should be captured whenever possible to provide a visual record of the scene. This can be invaluable in court proceedings.
  3. Securing the scene: Security guards must secure the scene before collecting evidence to prevent tampering or contamination. This may involve setting up barriers or cordoning off the area.
  4. Physical handling: When handling physical evidence, security guards should use gloves and other protective measures to avoid contaminating or damaging the evidence.

How is evidence preserved?

  1. Packaging: Evidence should be carefully packaged to prevent contamination, damage, or deterioration. Appropriate containers, seals, and labels should be used.
  2. Storage: Evidence should be stored in a secure and controlled environment, such as a designated evidence room, to maintain its integrity and prevent unauthorized access.
  3. Chain of custody: A detailed record of everyone who comes into contact with the evidence should be maintained, including dates, times, and reasons for transfer or handling. This chain of custody documentation is critical for tracking the evidence’s journey.

Admissibility in court

Proper evidence handling is essential for ensuring the admissibility of evidence in legal proceedings.

What is chain of custody and how does it work?

The chain of custody is a chronological record of individuals who have had custody of the evidence. It begins with the initial collector and continues until the evidence is presented in court. Chain of custody involves the following:

Documenting transfers: Each transfer of evidence should be documented with details of who received it, when, and for what purpose. This documentation helps establish the authenticity and integrity of the evidence.

Maintaining integrity: Security guards must ensure that evidence remains in the same condition as when it was collected. Any changes or alterations should be documented.

Expert testimony: In court, security guards may be required to provide expert testimony regarding the collection and handling of evidence. They should be prepared to explain the chain of custody and their role in preserving evidence.

Tips for maintaining evidence integrity

  1. Training: Security guards should receive comprehensive training in evidence-handling procedures to ensure they understand the importance of preserving evidence integrity.
  2. Documentation: Detailed and accurate documentation of all evidence-related activities is crucial. This includes photographs, written records, and chain of custody logs.
  3. Secure storage: Evidence should be stored in a secure, controlled, and climate-controlled environment to prevent contamination, loss, or degradation.
  4. Regular audits: Periodic audits of evidence storage and handling procedures can help identify any issues and ensure compliance with protocols.
  5. Communication: Effective communication among all parties involved in handling evidence is essential to maintaining its integrity and ensuring a smooth chain of custody.

Security guards can play a vital role in evidence handling during security-related investigations. Proper procedures for collecting, preserving, and handling evidence, along with maintaining a clear chain of custody, are essential to ensure the admissibility of evidence in court proceedings. Security guards should receive training and follow established protocols to maintain the integrity of evidence throughout the investigation process.

Security guards do not have the same authority as police

It is important to know that while security guards are responsible for preserving evidence within their capacity, and are valuable in evidence collection and scene management, they do not have law enforcement authority. In situations requiring further investigation or legal authority, security guards should cooperate fully with law enforcement professionals such as the police.

For help

For help with security services, including corporate security, personal protection, construction site security and retail loss prevention, contact our preferred experts, Smith Security. If you are interested in becoming a professional security guard, they also offer a government approved security guard training course.


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