Reducing risk during meetings and events

Region: Ontario Answer # 7201

In trying to control the spread of COVID-19 various measures will be adopted from time-to-time until things get back to normal. If your business is permitted to operate on an in-person basis, it is important to continue to put health and safety measures in place.

Before meetings

Before having an in-person meeting, you should consider many factors, including the following:

  • Is the meeting necessary at this time?
  • What is the current law or policy about gatherings?
  • Could the meeting be conducted online or by telephone?
  • Can the number of people in attendance be reduced?

Prepare for the meeting

If the meeting is permissible and necessary, put measures in place, such as the following:

  • Have a good supply of hand sanitizers, tissues, face masks and soap available
  • Seat people as far apart as reasonably possible
  • Ensure that a sign with health procedures (such as washing hands) is displayed
  • Ensure that everyone washes their hands before and after the meeting
  • Take extra precautions to clean the room (including door handles and other common use or shared items, such as office supplies and equipment)
  • Have safety measures in place in case someone becomes ill during the meeting.

The situation is changing very quickly and many governments have restricted the operation of non-essential businesses for a certain time period. To find out what the current status is for your business, check Ontario Ministry of Labour.

For up-to-date information on Coronavirus COVID-19, visit Health Canada, the World Health Organization, and our related links and resources.


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